Business Support

Payroll Assistant

Payroll Assistants are responsible for ensuring that the company payroll is managed and that employees are paid on time on time by calculating their pay and any required company or statutory deductions.

About this role

Typical duties

  • Maintains payroll information by collecting, calculating and entering data
  • Updates payroll records by entering changes in exemptions, insurance coverage, savings deductions and job title and department/division transfers
  • Ensures that all supporting payroll information and documentation is appropriate and correct
  • Maintains manual/electronic filing systems in a confidential manner
  • Maintains payroll operations by following policies, procedures and statutory requirements
  • Deals with queries relating to pay in a timely and professional manner.
  • Prepares and maintains spreadsheets, reports, databases etc
  • Makes salary and other payments e.g. expenses to employees via BACS transfer systems
  • Reports any breaches of safety procedures to supervision / management
  • Actively participates in and promotes company health and safety campaigns, policies and procedures, and ensures personal safety and that of colleagues at all times

In the industry

All organisations are required to pay their personnel in a timely manner and Payroll Assistants may be employed directly or may employed by / outsourced to an external specialist payroll company.


  • Office
  • Outdoors
  • Offshore


  • University
  • College
  • Apprenticeships

What do I need?

Key Skills

  • Team working
  • Verbal communication
  • Written communication
  • Problem solving
  • Analysing
  • Planning
  • Organising
  • IT
  • Numerical
  • Working to deadlines
  • Flexibility


Entry requirements:

  • Maths and English at GCSE, Higher (or equivalent)
  • Strong IT skills
  • Good organisation/administration skills
  • Good verbal and written communication skills

Employers might also look for:

  • HNC/HND/BTEC or equivalent in related subject
  • Payroll qualifications
  • Member of the Chartered Institute of Payroll Professionals
  • Experience of working with computerised payroll systems