Business Support

Document Controller

Document Controllers are responsible for controlling the numbering, filing, sorting, retrieval and archiving of electronically stored or hard copy documentation produced by technical teams, projects or departments in a timely, accurate and efficient manner.

About this role

Typical duties

  • Supports technical projects and departments
  • Receives, catalogues and stores hard copies and electronic copies of all technical drawings, reports and related information in an orderly manner, in line with policies and procedures
  • Allocates and controls the document numbering system for the project work
  • Works with precision to ensure that all electronic and hard copy filing is accurate and is easily retrievable
  • Responds in a timely manner to requests to retrieve information, information searches and general requests for support from project/department personnel
  • Accurately updates information as required
  • Archives documentation in line with company and statutory document retention requirements
  • Participates as part of the office-based emergency response team in the event of an emergency situation
  • Reports any breaches of safety procedures to supervision / management
  • Actively participates in and promotes company health and safety campaigns, policies and procedures, and ensures personal safety and that of colleagues at all times

In the industry

The role of Document Controller is critical in the support of technical teams, departments and projects in the filing and storing of project related documentation. Documentation may be of a confidential or sensitive nature and needs to be stored in line with company and industry guidelines. They are found in a variety of organisations including the Operators who own or manage production installations, major Engineering Contractors, Drilling Contractors and specialist service companies.


  • Office
  • Outdoors
  • Offshore


  • University
  • College
  • Apprenticeships

What do I need?

Key Skills

  • Team working
  • Verbal communication
  • Written communication
  • Problem solving
  • Analysing
  • Planning
  • Organising
  • IT
  • Numerical
  • Practical
  • Working to deadlines
  • Flexibility


Entry requirements:

  • Educated to Standard Grade/GCSE level (or equivalent)
  • Strong IT skills
  • Good organisation/administration skills
  • Good verbal and written communication skills

Employers might also look for:

  • ONC/HNC in Engineering, Computer Science or Science (or equivalent)
  • Information Management or Librarianship qualification
  • Previous experience of using specialist document management software and systems